Executive Assistant – Creative & Studio Direction
Do you have deep experience supporting a very high-level executive? Are you known for keeping your cool under pressure? Can you interact with the most senior levels of management? If you’re nodding your head, then a Senior Executive Support Professional position in ESPN at The Walt Disney Company might be right for you.
Our Senior Executive Support Professionals are highly-respected because their skills are quite simply, essential. You’d be a key member of a dynamic, fast-paced team that delivers the highest quality coverage of live events and studio shows to millions of sports fans around the world. In addition, you will have the opportunity to work with some of the most creative, intelligent people in the business. Join us – apply today!
This position currently reports to the Vice President of Creative and Studio Direction.
Responsibilities:You would be responsible for the day-to-day workings of the leader and team you support. Our team creates, develops and produces the animation, music and graphic elements across all of ESPN’s live event and studio programming. We drive the elements that help differentiate ESPN’s coverage, enhancing the stories within the game that heighten the drama and speak directly to the fan. It goes without saying that there will be expense reports, travel planning, hundreds of phone messages and endless calendar jockeying, but this job is very much about people. The relationship you form with the executive you support is critical, because that is what enables you to become a true partner. In addition to understanding your executive’s business -- and business needs -- inside and out, you will also need deep knowledge of the leadership and workings of ESPN, and of related departments across the Disney enterprise. As the “face” of your executive within The Walt Disney Company, your professionalism, loyalty and attitude are a reflection of the office, and as such, are a key component to its success. Every day as an Executive Support Professional is different! On any given day you might:
- Read relevant newspapers and trade journals so you are completely immersed in the mission of the office and can inform your executive when you see something he/she should know;
- Conduct research, fact-check existing work, and prepare regular reports and summaries – you’ll have tasks that you “own” completely and will provide regular assistance on others;
- Create a multi-city travel itinerary, taking into account time zones, weather delays, traffic and fatigue levels;
- Interface directly with other senior executives and their support teams – your ability to work well with people on all levels is a very important part of your job;
- Review your leader’s schedule to build-in time for things like thinking and traveling to their next meeting;
- Understand the day’s priorities so you can be strategic about how you direct phone calls;
- Schedule conference rooms, meetings and video chats;
- Be ready to throw the entire schedule out the door when an emergency comes up, then pick it up again when the dust settles;
- Handle extremely confidential, sensitive information, remembering that Disney is a publicly traded company;
- Draft letters and emails on behalf of your leaders;
- Assist with on-boarding new employees – you’ll be the “friendly face” that newbies count on to answer all their questions, including some veteran employees who may be senior in the organization, but new to the department;
- Manage large purchase orders and vendor contracts;
- Oversee all department orders, including office supplies, promotional items, technical equipment, gift baskets and awards.
- Work closely with the Finance group in maintaining and supporting the Department budgets, trial balances and coding;
- Mentor and train younger support professionals in hard skills like computer programs, and soft skills like teamwork;Plan large, high-profile events like executive Town Halls, Department Development Days, Speaker Series, department off-sites, charity events and team-building activities;
- At least 7 years supporting a Vice President and/or equivalent experience;
- Sharp written and verbal communication skills, including flawless grammar and a rich vocabulary;
- Desire to immerse yourself fully and learn all aspects of your executive’s business;
- Ability to multi-task and prioritize deadlines/deliverables;
- Strong proficiency with all types of computers, phones and office equipment, as well as mastery of Microsoft Office programs, SAP, Confluence, Concur, and working in a Windows environment
- A calm head and steady hand to deal with the unexpected;
- “EQ” skills to build bridges, forge alliances and encourage people to want to work with you;
- Complete reliability handling confidential, often highly sensitive information;
- Desire to truly be helpful to your leaders and co-workers, to go the extra mile without being asked;
- Some flexibility in your schedule – we value work/life balance, but in a pinch, a bit more time is needed;
- Very strong organizational skills and extreme attention to detail; and
- A highly professional demeanor, positive outlook and a can-do attitude.
- Experience at The Walt Disney Company
- Experience working in a large public corporation
- Good knowledge of sports, both from a business and fan perspective; and
- Experience with Adobe Photoshop or similar design software
- Bachelor’s degree and/or equivalent experience
- Master’s degree
Additional Information:#AdminProfessionals About ESPN:
Working at ESPN is unlike anything else. That’s because we’re always finding new ways to interact with fans – however and wherever they connect with sports. Every day we’re doing things that no one has done, all in a dynamic culture where we defy odds and continuously outdo ourselves. When you have the latest technology, game-changing ideas and world-class talent on your team, every day is extraordinary.About The Walt Disney Company:
The Walt Disney Company, together with its subsidiaries and affiliates, is a leading diversified international family entertainment and media enterprise with the following business segments: media networks, parks and resorts, studio entertainment, consumer products and interactive media. From humble beginnings as a cartoon studio in the 1920s to its preeminent name in the entertainment industry today, Disney proudly continues its legacy of creating world-class stories and experiences for every member of the family. Disney’s stories, characters and experiences reach consumers and guests from every corner of the globe. With operations in more than 40 countries, our employees and cast members work together to create entertainment experiences that are both universally and locally cherished.
This position is with ESPN Productions, Inc., which is part of a business segment we call ESPN.
ESPN Productions, Inc. is an equal opportunity employer. Applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. Disney fosters a business culture where ideas and decisions from all people help us grow, innovate, create the best stories and be relevant in a rapidly changing world.